CIHT Event Booking Terms & Conditions

Your Booking

Your personal data will be processed in accordance with the CIHT privacy policy

Your name, job title and organisation may be shared with other delegates (including speakers) attending the same event for the purpose of pre and post event networking. If you do not want your details to be shared in this way please email conferences@ciht.org.uk

Cancellation by us

We reserve the right to amend the programme, reschedule or cancel this event. This may arise from circumstances beyond our control such as minimum numbers not being achieved. In such instances, delegates will be notified and offered the option of a full refund and/or to transfer their booking to another event (i.e. not all events will be open for transfer) in the same year. 

Cancellations by delegates

Delegates may cancel their place and receive a full refund (less a 10% administration fee) provided notification is received in writing to conferences@ciht.org.uk at least one month prior to the event date.

We will not be liable for reimbursing delegate fees if delegates are not able to attend due to circumstances out of our reasonable control including, but not limited to, a change to personal circumstances, sickness, weather conditions, transport issues or any other Force Majeure or Act of God. 

Delegate Substitutions

If a delegate(s) cannot attend the event, then a substitute can be set at no extra charge

Other Refunds

We will refund credit/ debit card payments made in error within 10 working days of the error being notified in writing to conferences@ciht.org.uk

This will not affect your statutory rights

MEMBERSHIP TERMS & CONDITIONS

While we will make every effort to keep changes to a minimum, we may make amendments to the terms and conditions at any time to reflect changes in market conditions affecting our business, changes to technology, changes in payment methods, changes in relevant laws and regulatory requirements and changes in our systems capabilities. By continuing to use the website (www.ciht.org.uk) and any other CIHT websites and platforms/channels, you agree to accept any changes made to the terms and conditions.
All CIHT members are provided with access to MyCIHT, which can be accessed via the main CIHT website, and will give more information on the renewals process.

CPD

• CIHT expects all Members, except Retired Members, Honorary Fellows, and full-time students, to meet the CIHT CPD requirements by planning, undertaking and recording 25 hours of CPD each year.
• Retired Members who are professionally active – for example, if they are involved in CIHT’s governance structure (i.e. on Council, Boards, Panels, Committees or as Professional Reviewers) – are also expected to meet the CPD requirements and may be invited to submit current evidence of undertaking CPD.
• There are some circumstances where you may be exempt from CPD, such as if you are on maternity, paternity, or adoption leave, or have a long period of sickness, and in such cases you should make CIHT aware of your circumstances if you are selected for audit.
• CIHT members who are professionally registered through CIHT (eg, as a Chartered Engineer, Incorporated Engineer, Engineering Technician, or Chartered Transport Planning Professional) must meet the CPD requirements to retain their professional registration.
• CIHT expects all members to undertake CPD covering the breadth of topics needed to address the challenges facing the highways and transportation sector. This includes an expectation that you focus some of your CPD on core topics highlighted by CIHT.
• CIHT selects a random sample of members to submit CPD records for monitoring. Members are expected to submit their CPD record and Development Action Plan on request.

Membership

To be eligible for membership, you must meet the requirements relevant to the category of membership you are applying for.
On joining, all members of CIHT are bound by the CIHT Code of Conduct and your membership may be revoked should you not follow this code.
CIHT reserves the right to re-grade an individual membership to a more appropriate level if the relevant information pertaining to the membership has not been received or is proved to be inaccurate. Members will be informed of the re-grade and asked if they would like to continue with the application.
We may amend our membership criteria from time to time. You should review our website where we will highlight updates on our Membership pages.

Apprentice and Student membership and eligibility
The free apprentice / student membership offer applies to current full-time students and apprentices only.
Applicants under these regulations must include the name of a proposer who are, normally the course leader, tutor or similar position.
All student memberships will automatically upgrade to the next appropriate grade of membership according to the course end date provided to us by the member. It is the responsibility of the member to notify CIHT in writing if their training has continued and request a continuation of the student membership.
Apprentices and Student members are not entitled to use any designatory letters after their name.
Any current member can move into the student member category, upon provision of acceptable evidence that they meet the student membership criteria. However, those within the category will not be entitled to use designatory letters.

Graduate membership and eligibility
Graduate membership is open to those who have a degree and less than three years of experience.
Applicants under these regulations must include a full account of any professional experience, in the form of a CV/resume together with the name of a proposer and seconder who are, normally, qualified members of a recognised professional body.
Graduate Members are entitled to use the designatory letters ‘GradCIHT’ after their names.

Associate (AMICHT) membership and eligibility
Associate membership is open to the following groups:
• Have less than three years’ experience in the industry OR
• Work in the sector in an aligned professional role OR
• Have successfully completed the Institution's Highways Supervisor Course, which consist of x core modules including health and safety).
Applicants under these regulations must include a full account of any professional experience, in the form of a CV/resume together with the name of a proposer and seconder who are, normally, qualified members of a recognised professional body.
Associate Members are entitled to use the designatory letters ‘AMCIHT’ after their names.

Member (MCIHT) membership and eligibility
Membership is open to those who have more than three years of experience.
Applicants under these regulations must include a full account of any professional experience, in the form of a CV/resume together with the name of two proposers and seconders who are, normally, qualified members of a recognised professional body.
Members are entitled to use the designatory letters ‘MCIHT’ after their names.

Fellow membership and eligibility
Applicants under these regulations must include a detailed account of their professional experience together with the names of two referees, both of whom should normally be Fellows of recognised professional bodies or have equivalent status. One referee should normally have sufficient knowledge of the recent work of the applicant.
Applicants who are Members, or who have attained the level of knowledge and experience required for Member, and who can provide evidence of not less than five years in a position of senior responsibility may apply for consideration for admission to Fellow.
Applications may also be considered from applicants who have made such outstanding contributions to the sector and/or to the advancement of the profession as would make it desirable, in the opinion of the Membership Application Panel on behalf of the Membership and Member Services Strategic Board, that they should be Fellows of the Chartered Institution of Highways and Transportation.
Members are entitled to use the designatory letters ‘FCIHT’ after their names.

Terms of payment
Annual subscriptions
Please note, membership subscriptions run from 1 January to 31 December each year.

Applying for membership
A non-member applying for admission to any category of membership is required to remit the first annual subscription appropriate to that category.
The subscription payment will be refunded if an application is not successful.

Transfers
A member who is transferred to another category of membership will not be required to pay the higher subscription appropriate to that category until 1 January the following year.

Non-payment of fees
Subscription payments not received within three months of the renewal date will result in the membership being lapsed and all benefits will be suspended pending payment. At the end of the three-month period the member will need to reapply for a new membership. If you fail to renew and pay your annual membership fee, your CIHT membership will cease and you will no longer be entitled to use CIHT post-nominals (GradCIHT, AMCIHT, MCIHT, FCIHT).

Direct debit payments
Members can pay their annual subscription by direct debit in one payment or in instalments.
Members opting to pay for their annual subscription on an instalment direct debit payment plan are agreeing to pay a full annual fee equating to three monthly payments at the agreed rate. If a direct debit has failed or a member has cancelled their direct debit before the completion of the subscription payment without prior agreement with CIHT, CIHT may take action to recover the monies owed, and reserves the right to suspend membership until payment is received. Upon failure to make payment, subsequent re-instatement of the membership or any future application for memberships or other CIHT products or services may be subject to the outstanding membership fees.

Cancellation of your membership
If a member of CIHT wishes to resign their membership, they should write to membership@ciht.org.uk one month prior to the annual subscription deadline.
If a CIHT Member wishes to resign their Membership after paying their annual subscription, they will only be eligible for a refund within 30 days of payment.
In line with CIHT Bye-laws, any member who resigns will remain liable for the payment of any sums due to the Institution.
The CIHT Membership Board may also require the resigning member to return any certificates issued to them.

Refunds
Refunds will be paid by bank transfer (BACs), or by a refund to a member’s debit or credit card.
Refunds for credit/ debit card payments taken in error will be made within 10 working days of the error being notified in writing to membership@ciht.org.uk

Concessionary rates
CIHT offers financial support to any current or new members who cannot afford the full membership fees for reasons that include but are not limited to, unemployment, low-wage, maternity or paternity leave, ill-health, or retirement. You can find more information on our concessionary fees page.
May 2023